Associate Athletic Director for Business Operations

Position Details

Position Information

Position Title Associate Athletic Director for Business Operations
Employment Class Code E1
FLSA Classification Exempt
Reports to Director of Athletics
Salary Grade D
Work Week 40 hours (minimum)
Position Summary

Assumes responsibility for the administrative oversight of financial and budgetary operations of the University of Hartford’s Division I Department of Athletics, overseeing the Business Office, Ticket Office and Equipment Room. Serves as a member of the Department of Athletics senior management team. Assumes responsibility for adherence to rules and regulations governing University, America East, Big Sky and the NCAA, including assisting in the education process extended to alumni and the community. Establishes, cultivates and maintains effective working relationships with various internal constituents in an effort to ensure effective Athletics business and financial operations as well as compliance with University policies and procedures. Performs all duties in full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Key Responsibility
Description of Key Responsibility

Working in collaboration with the Athletics Director, develops and implements short- and long-term financial plans. Provides financial expertise in an effort to accomplish departmental fiscal and programmatic goals and objectives by developing and overseeing the Department of Athletics business and associated financial operations, including budgets assigned to Division I sports programs and Sport Center facility operations. Plans, oversees and monitors associated Athletics budgets, detailing revenues and expenditures, analyzing results by specific sport or activity as necessary and/or appropriate. Reviews projections and actual operating results, monitoring fiscal controls and accountability to maintain prudent fiscal oversight and adherence to University policies and procedures. Works closely with the Budget Office in all fiscal oversight operations. Serves as primary liaison to Human Resources Development on appropriate personnel matters. *

Essential Duty? Yes
Percentage Of Time 25%
Key Responsibility
Description of Key Responsibility

Prepares financial reports designed to effectively inform Athletics operational decisions. Develops and adheres to annual fiscal calendar noting deadlines for completing key financial reporting and compliance efforts. Prepares and reports annual financial statements (EADA and the NCAA Financial Report) for approval by senior officials in compliance with NCAA financial audit guidelines. Represents the Department of Athletics with internal and external auditors during the annual audit process. *

Essential Duty? Yes
Percentage Of Time 25%
Key Responsibility
Description of Key Responsibility

Develops and implements clear business policies and procedures for Athletics administration, coaches and staff. Participates in administrative staff meetings to assist with the development and effective operations of the department. Represents the Department of Athletics and/or the University on various internal and external committees as well as at conferences and NCAA events as necessary. Supports fundraising, promotional and public relations activities and events for the Department of Athletics.

Essential Duty? No
Percentage Of Time 25%
Key Responsibility
Description of Key Responsibility

Serves as a program manager to assigned men’s and women’s sport program(s). Directs and/or supports decisions aimed at success of the programs while facilitating a positive learning environment for the student-athletes and coaches through on-going guidance and feedback. Supports institutional enrollment and retention goals for students, collaborating campus-wide to provide personalized attention to students which creates intentional, student-centered pathways and programs that manifest a holistic approach to the college experience and empower our students to reach higher levels of personal success. *

Essential Duty? Yes
Percentage Of Time 15%
Key Responsibility
Description of Key Responsibility

Serves as the primary point of contact for all Athletic contracts, agreements and memorandums of understanding. Working closely with the Office of the General Counsel, establishes and negotiates with corporate sponsors, as well as other Department of Athletics contracts and agreements. In collaboration with the Senior Associate AD for Facilities, provides fiscal oversight of facilities rentals, associated revenues and expenditures, enforcing institutional protocols and contractual requirements in compliance with established guidelines and/or policies.

Essential Duty? No
Percentage Of Time 10%
Key Responsibility
Description of Key Responsibility

Performs other related duties as assigned.

Essential Duty? No
Percentage Of Time

Posting Detail Information

Posting Number PS098P
Working Conditions

Normal office situation.
Requires travel, including overnight stays.

Education

Master’s Degree required. Experience with NCAA IPP Dashboard.

Physical Effort

Typically sitting at a desk or table.
Typically standing and/or walking
Light lifting or carrying 25 lbs. or less.

Impact of Actions

Makes recommendations or decisions which usually affect the assigned department, but may at times affect operations, services, individuals, or activities of others outside of the assigned department.

Complexity

Analytical. Work is non-standardized and widely varied requiring the interpretation and application of a substantial variety of procedures, policies or precedents used in combination. Frequently, the application of multiple, technical activities is employed; therefore, analytical ability and inductive thinking are required. Problem solving involves identification and analysis of diverse issues.

Decision Making

Analytic: Supervisor is available to establish broad objectives relative to basic position duties or departmental responsibilities. Independent judgement is required to study previously established, often partially relevant guidelines; plan for various interrelated activities; and coordinate such activities within a work unit or while completing a project.

Internal Communication

Requires regular contact to discuss issues of moderate importance and to respond to inquiries. Also requires continuing contact with officials at higher levels on matters requiring cooperation, explanation and persuasion.

External Communication

Requires regular external contact to discuss issues of moderate importance and respond to inquiries. Occasionally requires contact with the public involving the enforcement of regulations, policies and procedures.

Customer Relations

Contact with customers involves providing service in person to resolve serious complaints, maintain key relationships, make significant adjustments, handle high profile meetings and/or deal with very delicate/sensitive relations.

Managerial Skills

Responsible for making recommendations within a department in the areas of compensation, staff selection, disciplinary action, complaints, staff performance appraisal, and similar supervisory duties. Plan, assign, and evaluate the work of subordinates for effective operation and results.

Knowledge & Skills

Professional Skills. Requires knowledge of theories and practices of a professional field. This level of skill is typically reserved for an individual with a four-year degree or a high level of vocational skill demonstrated by a number of years of on-the-job experience. Writes reports using technical data requiring considerable interpretation. Develops new methods and procedures. Frequently applies knowledge to practical issues and problems.

Special Skills
  • The ability to work effectively with diverse groups.
Desired Start Date
Position End Date (if temporary)
Close Date
Open Until Filled Yes
Special Instructions Summary
Quick Link for Internal Postings http://hartford.peopleadmin.com/postings/1683

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Technical School, Certification or Apprenticeship
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents