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Technical Services Coordinator, Allen Library

Position Details

Position Information

Position Title Technical Services Coordinator, Allen Library
Employment Class Code N1
FLSA Classification Non-Exempt
Reports to Technical Services Librarian, Allen Library
Salary Grade H1
Work Week 35 hours
Position Summary

Assumes responsibility for performing basic copy cataloging and processing functions as well as providing information and services to library patrons in an effort to ensure effective operations of the Allen Music Library, a music and dance library. Performs all duties in full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Key Responsibility
Description of Key Responsibility

Performs copy cataloging for music, dance and related performing arts materials in multiple formats consistent with data integrity standards. Maintains a high standard of quality for the catalog and authority databases. Creates provisional records in the databases for music and dance materials. Oversees the processing of Hartt recordings. Assists in the maintenance of authority records to support the quality and integrity of the library databases. *

Essential Duty? Yes
Percentage Of Time 30%
Key Responsibility
Description of Key Responsibility

Establishes, cultivates and maintains effective working relationships with various internal and external constituencies, providing guidance and training to student employees on proper copy cataloging procedures and processing of music and dance materials. Communicates knowledge of library policies, procedures and practices to student employees and patrons in an effort to maintain the integrity of library collections and services. *

Essential Duty? Yes
Percentage Of Time 30%
Key Responsibility
Description of Key Responsibility

Establishes, maintains and adheres to administrative controls over cataloging records and documents detailing intellectual content. Organizes and arranges materials to facilitate retrieval for patrons and library staff. Participates in the development of library systems, including testing, problem identification and suggestions of functionalities and/or resolutions related to cataloging and processing needs. *

Essential Duty? Yes
Percentage Of Time 15%
Key Responsibility
Description of Key Responsibility

Assists in the daily operations of the Allen Music Library and provides quality customer service, answering inquiries pertaining to library resources. Provides technical support for computers and library equipment as necessary and/or appropriate.

Essential Duty? No
Percentage Of Time 10%
Key Responsibility
Description of Key Responsibility

Adheres to local and national standards for copy cataloging of materials in various formats. Keeps abreast of national cataloging policies.

Essential Duty? No
Percentage Of Time 5%
Key Responsibility
Description of Key Responsibility

Receives, prepares and processes materials for binding. Maintains adequate supply inventory. Trains and oversees student staff in the appropriate repair of library materials.

Essential Duty? No
Percentage Of Time 5%
Key Responsibility
Description of Key Responsibility

Participates in campus, local and area professional development seminars and training. Attends committee and staff meetings as necessary and/or appropriate.

Essential Duty? No
Percentage Of Time 5%
Key Responsibility
Description of Key Responsibility

Performs other related duties as assigned.

Essential Duty? No
Percentage Of Time
Key Responsibility
Description of Key Responsibility
  • Indicates an “essential” job function.
Essential Duty? No
Percentage Of Time

Posting Detail Information

Posting Number PS085P
Working Conditions

Normal office situation.

Education

Bachelor’s Degree in music required.

Physical Effort

Typically sitting at a desk or table.
Intermittently sitting, standing, stooping.
Typically standing and/or walking.
Typically pushing and/or pulling.
Typing and keying data on computers.
Requires repeated reaching by extending hand(s) and/or arm(s) in any direction.
Requires handling by seizing, holding, grasping, or turning hands, but without finger dexterity.
Moderate lifting or carrying 26-50 lbs.

Impact of Actions

Decisions and impact are limited to decisions and planning within a small work group or project team.

Complexity

Varied: Work is complex and varied and requires the selection and application of technical and detailed guidelines. Problems are not easy to identify, but are similar to those seen before. Moderate analytic ability is needed to gather and interpret data where results/answers can be found after analysis of several facts. Solutions can often be found by using methods chosen before in other situations.

Decision Making

Varied: Supervisor is available on an “as needed” basis to establish general objectives and to identify potential resources for assistance. Independent judgment is required to select and apply the most appropriate of available guidelines and procedures to achieve desired results.

Internal Communication

Requires regular contact within the department and occasional contacts with other departments, supplying or gathering factual information.

External Communication

Requires regular contacts with outside agencies and the general public, supplying or gathering factual information.

Customer Relations

Contact with customers is over the telephone, in writing or in person for ongoing service, handling of routine transactions and providing detailed information about a selected service, product or capability.

Managerial Skills

Has responsibility or authority which is limited to the direction of temporary
workers or student workers.

Knowledge & Skills

Professional Skills: Requires knowledge of theories and practices of a professional field. This level of skill is typically reserved for an individual with a four-year degree, or a high-level vocational skill demonstrated by a number of years of on-the-position experience (i.e., management). Writes reports using technical data requiring considerable interpretation, developing new methods and procedures. Frequently applies knowledge to practical issues and problems.

Special Skills
  • The ability to work effectively with diverse groups.
Desired Start Date
Position End Date (if temporary)
Close Date
Open Until Filled Yes
Special Instructions Summary
Quick Link for Internal Postings http://hartford.peopleadmin.com/postings/1592

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Technical School, Certification or Apprenticeship
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other

Documents Needed to Apply

Required Documents
Optional Documents
  1. Resume
  2. Cover Letter